Key Duties

• Provide comprehensive secretarial and administrative support to the Executive Director & Chief Financial Officer, ensuring efficient management of daily activities and priorities.
• Coordinate departmental, management and committee meetings, including agenda preparation, logistics arrangement, documentation and minute-taking.
• Manage confidential correspondence, reports, presentations and other business documents in a professional and timely manner.
• Maintain effective document control, filing and archival systems to ensure proper record management and regulatory compliance.
• Act as the key departmental coordinator for corporate initiatives and administrative matters, liaising with internal and external stakeholders as required.
• Oversee departmental office administration, including visitor arrangements, office facilities, equipment maintenance, stationery and inventory management.
• Coordinate procurement activities and monitor compliance with company policies, procedures and purchasing requirements.
• Maintain departmental records, including staff attendance, leave administration, contact directories and other administrative information, and perform ad hoc assignments as assigned by the supervisor.

Requirements

• Diploma or above in Business Administration, Secretarial Studies or a related discipline.
• Minimum 5 years' relevant experience in executive secretarial and office administration functions, preferably gained in a sizeable corporate environment.
• Proven experience in supporting senior executives and coordinating management meetings.
• Strong organizational, planning and multitasking skills with the ability to handle competing priorities independently.
• Excellent communication, interpersonal and stakeholder management skills.
• Excellent command of both written and spoken English and Chinese, including Cantonese and Putonghua.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Mature, detail-minded, highly confidential, self-motivated and able to work effectively both independently and as part of a team.

We offer 5-Day work week with a competitive and comprehensive remuneration package including Chinese New Year bonus, discretionary bonus, transport subsidy, employer topped-up MPF contributions, medical benefits (including family members), voluntary dental coverage (including family members), life insurance, birthday leave, extra annual leave, marriage leave, newborn baby gift, sports centre and free shuttle bus

Interested parties please apply online with full resume detailing experience, qualifications, expected salary and a copy of the exam results or transcript.

You may also apply the above position via e-mail to jobs@hactl.com

Applicants not invited for interview within four weeks should consider their applications unsuccessful. Applicants’ personal data collected will only be used for the sole purpose of recruitment. The data of unsuccessful applicants will be destroyed within six months.